Organizational Mission:

Rudra United & Eindhoven Badminton Academy (hereinafter referred to as ‘Rudra’ or ‘EBA’) has a clear 3-fold mission:

1. Promote Networking, Socializing and Healthy lifestyle via the medium of playing Sports together.
2. Be one of the most inclusive, international, economical and flexible Badminton Clubs in the Netherlands region.
3. Groom Talent from a young age and create opportunities for the Youth to potentially become professional sports players in the future.

General:

This page outlines the Terms and Conditions of Membership Plans offered by Rudra. The membership plans applies to participants who subscribe to playing badminton, as organized and hosted by Rudra United & Eindhoven Badminton Academy (KvK number: 80223982).

Definitions:

1. Season: The period spanning from September to August each year.
2. Membership: An agreement between a player and the Rudra, allowing the player to be a part of the Rudra organization.
3. Recreational Adults or University Students: Non-competitive adults who are registered under the Recreational Adults division of the Rudra organization.
4. Competitive Adults or University Students: The senior competitive wing of the Rudra organization.
5. Eindhoven Badminton Academy (EBA): An officially certified badminton academy for youth talent development. It is also an offical trade name of our organization.
6. Recreational Youth: All youth members registered with the Eindhoven Badminton Academy who are not (yet) part of the Elite Youth Talent Development Program.
7. Elite Youth: Youth players selected by the EBA coaching team to participate in the intensive Elite Youth Talent Development Program at EBA.
8. Regional Talent Center (RTC) & Regional Talent Pool (RTP): Joint partnership between Badminton Nederland and EBA, to offer complete ecosystem for Badminton Youth Talent Development.

Memberships Types:

Rudra currently offers 2 types of memberships for all her members.

1. Monthly membership: Monthly membership gives flexibility to contribute on a Monthly basis. Monthly members are also free to terminate their membership anytime during an ongoing season.
2. Annual membership: Annual membership offers a more economical option for players which spans for the entire season (typically from September – August). However, an Annual membership is also a commitment for the entire season, and it is not possible to terminate one’s membership during an ongoing season.

Elite Youth Talent Program participants are also required to be Annual members of the club. Their contributions will be collected either on a Monthly or an Annual basis. Their contributions will be collected at the start of the season (typically in September).

An overview of Membership contributions are available here.

General Conditions for all Members:

Sporting Equipment:
The club will provide following:

• Nylon Badminton Shuttles (typically Yonex Mavis 200 or equivalent) for Recreational Adults and Recreational Youth.
• Feather shuttles for facilitating trainings of Competitive players, EBA Elite Talent Groups and RTC players.
• However, members/players are expected to bring their own personal equipment, such as rackets, shoes, etc. At present, there is no provision for borrowing any equipment from the club/academy.

Venue/Facility:
Rudra-organized badminton events require renting indoor facilities (e.g., sports halls). These facilities are typically reserved for an entire season, spanning 12 months, based on the number of expected members. This ensures optimal facility usage and mitigates potential financial losses. There may be instances where venues are unavailable due to reasons beyond Rudra’s control (e.g., scheduled maintenance, public holidays, etc.). In such cases, efforts will be made to arrange an alternative venue in reasonable proximity to the regular location, though this cannot be guaranteed. Members will be notified of any changes at least one week before the event. If the event time needs to be adjusted, we will strive to keep it as close as possible to the regular timeslot.

Contribution Collection and Invoices:
By submitting the membership form, participants consent to having their membership contributions collected via automatic debit. Membership is valid only upon acceptance by Rudra. Contributions will be collected within the first two weeks of each calendar month. Itemized invoices are accessible to all registered members via Badminton Nederland app.

Contribution Calculation for New Members:

• Monthly Membership: For new members joining Rudra between the 1st and the last day of the month, the full monthly contribution for that month will be charged. No pro-rata reduction will be applied, regardless of when the membership is submitted and approved.
• Annual Membership: Annual contributions will be calculated on a pro-rata basis depending on when the membership is accepted during the season (September – August). The following percentages will apply, and the contribution will be collected in a single installment:
  • September – November: 100% of the annual contribution.
  • December – February: 75% of the annual contribution.
  • March – May: 50% of the annual contribution.
  • June – August: 25% of the annual contribution.

In the event that a sports facility is unavailable for a scheduled day (e.g., due to public holidays), the contribution for that month will not be adjusted.

Adults Membership Conditions:

1. Membership Plan Choices:
   • Members select their preferred weekday(s) and the frequency (number of times per week) they wish to play.
   • The monthly or annual contribution is determined based on this selection.
2. Ad hoc Days:
   • Members can sign up for additional “Ad hoc” days to play on a day outside their regular schedule.
   • An extra fee applies for these days at the member rate.
3. Payment and Refunds:
   • Monthly contributions are collected via automatic debit.
   • No adjustments, transfers, or refunds are allowed if a member misses a scheduled day they are registered for.
4. Switching Days:
   • Switching to a different playing day within the same month is not allowed.
   • Example: If a member is registered to play on Tuesdays and misses it, they cannot switch to Saturday that week. They can, however, sign up for an ‘Ad hoc’ day.
5. Guest Policy:
   • Registered adult players cannot invite family members or friends without informing SnS Club Administrators in advance.

EBA Youth Membership Conditions:

1. Training Schedule and Contributions: Participants applying for EBA membership must select their preferred weekday(s) and the number of training sessions per week. Their Monthly or Annual contribution will be determined accordingly.
2. Non-Attendance Policy:
   If a member is unable to attend a scheduled session, the membership costs will not be adjusted, credited, or reimbursed under any circumstances.
3. Restrictions on Schedule Changes:
   While updating the membership plan for future periods is allowed, switching training days within a week or month is not permitted. For instance, if a member has chosen to train once a week on Saturdays but cannot attend a particular Saturday, they cannot shift that session to another day, such as Wednesday.
4. Parent/Guardian Responsibilities:
   • Parents/Guardians must ensure that their children do not intentionally or unintentionally disrupt concurrently running recreational events.
   • Parents are not allowed to play during Youth Training sessions, as it distracts both the children and the coaching staff.
   • During training sessions, parents are expected to observe silently and refrain from instructing, cheering, or providing any form of feedback, vocal or non-vocal, to their children. Such actions may distract both the players and EBA coaching staff.
5. Uniform Requirement:
   All players are required to wear EBA jerseys during training sessions and while representing EBA in tournaments and competitions. However, wearing jerseys of other associations or clubs is acceptable during events not hosted by EBA.
6. Contributions for Tournaments and Competitions:
   • Recreational Youth Players must contribute towards participation in EBA events and tournaments based on their chosen Monthly or Annual membership preferences.
   • Elite Youth and Recreational Youth Players must contribute annually for participation in competitions (Bondscompetitie), as per the agreed membership terms.

Change/Termination to/of Membership:

1. Changes to Membership: Any updates to the membership plan (e.g., adding more play days, changing designated play days, or opting for training) must be communicated to info@sportnsocialize.com by the 20th calendar day of the preceding month. Change in membership preference does incur administrative charges.
2. Updates to Personal Details: Members are required to promptly inform SnS at info@sportnsocialize.com of any changes to personal details, such as bank account numbers or email addresses, to ensure uninterrupted membership services. Change in membership details (for e.g. bank details) does incur administrative charges
3. Termination: 
   • Only Monthly members can terminate their membership during an ongoing season. Termination requests must be submitted using the Membership Termination Form by the 20th calendar day of the preceding month.
   • Annual members cannot terminate their membership mid-season. Annual members must notify SnS by June 1st of their intention to terminate the membership for the upcoming season.

Refunds are not available for players registered in the following categories:

• Recreational Adults
• Recreational University Students
• Competitive Adult Players
• Competitive United Student Players
• Recreational Youth
• Regional Talent Pool

Participants in the EBA’s Elite Youth Talent Development Program and Regional Training Center (RTC) may be eligible for a refund only in cases of injury that prevent participation in the program and all sporting activities for the remainder of the season. The injury must be reported to the EBA promptly.

In such cases, a 50% refund will be offered for the proportional duration of non-participation. Refunds will be processed only at the end of the season.

Associated Liabilities:

By becoming a member of Rudra, you acknowledge and agree to the following liability terms:

1. Injuries and Accidents: Rudra is not liable for any injuries or accidents that may occur during training/recreational sessions, matches, events, or any other activities organized by the club. Members participate in all activities at their own risk.
2. Disputes Between Members: The club is not responsible for mediating or resolving any disagreements, conflicts, or disputes that may arise between members.
3. Theft or Loss: Rudra is not liable for the theft, loss, or damage of personal belongings brought to club premises or events. Members are advised to take necessary precautions to safeguard their belongings.
4. Other Incidents: The club accepts no responsibility for any other unfortunate incidents or damages that may occur during or as a result of club activities.

Governance of Terms and Conditions:

This “Terms and Conditions” document is subject to periodic updates to reflect changes related to membership. Members will be notified of any updates via the email address they provided. Questions or suggestions for amendments to the Terms and Conditions can be submitted to Rudra organizers via email.